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Use of Captions

Rationale
Shenton College Deaf Education Centre can enrol up to 30 Deaf and hard of hearing students in the school, who then access the services and facilities of Shenton College. In order for these students to view audio/visual texts, it is necessary for all such texts to be captioned.

Policy Statement
It is the policy of Shenton College Deaf Education Centre and Shenton College that all media that is shown in the classroom is to be captioned. Teachers shall, at all times, ensure that only captioned videos or DVDs are shown in classes with Deaf or hard of hearing students.

If you have a video or DVD that you would like captioned, or if you would like to source a captioned video or DVD on a given topic, please contact the captioning office of the Deaf Education Centre.

Background
The Deaf Education Centre is providing a service to all teachers to ensure that it is possible for teachers to obtain a captioned copy of any video/DVD.

The Deaf Education Centre has a library of DVDs and videos that are available for loan immediately.

Many videos and DVDs are commercially available with closed or open captions. Either way, they can be shown (with the right equipment for closed captions) to the students. The Deaf Education Centre has information on what videos/DVDs are available commercially.

The State Library has many videos/DVDs that are captioned and the Deaf Education Centre can access these.

Many television programs are captioned and the Deaf Education Centre can record programs at any time of the day or night. The department has copyright licence for recording free to air programs.

If the video is not available through any of these means, the Deaf Education Centre can caption a copy of the video. The school must have a purchased copy of the video/DVD before we can make another copy for captioning.

Access to the Curriculum
Schools are now mandated to comply with the Disability Discrimination Act 1992 and the Disability Standards for Education 2005. The Act and Standards place an obligation on schools to ensure that all students who are Deaf or hard of hearing are provided with equitable access to the curriculum. Measures for compliance with the Standards include the availability of materials in a format that is appropriate for the student. (Disability Standards for Education 2005 sections 5.2 (1) and 6.2 (1)).

The Disability Standards for Education 2005 also places an obligation on schools to ensure that students are not disadvantaged by the time taken for conversion of materials into alternative accessible formats. (Disability Standards for Education 2005 section 6.3(c)).

In addition the Standards provide for staff to be informed of the availability of specialised services to enable them to assist students to access these services. (Disability Standards for Education 2005 section 7.3(a)).

In reference to the Disability Standards for Education 2005 schools may already be able to meet these obligations because many commercially produced DVDs come with pre-installed captions/subtitles. However there are still a number of items being used in schools which do not have this feature.


Procedures

Deaf Education Library
To borrow a captioned video or DVD from the Deaf Education Centre, please contact the captioning office of the Deaf Education Centre.

Getting a Television Program Recorded

Email or see the captioning office and list the programs you need recorded with captions. Please state date, time, title and relevant channel (ie. ABC 1, ABC 2, SBS, etc.) Please give us 48 hours notice minimum, preferably much more.

Obtaining a Commercial Copy
When purchasing a commercial video/DVD, every endeavour should be made to purchase a captioned version of the product (it is marked on the cover when videos/DVD’s are captioned).

If you have not been able to purchase a captioned version, see the captioning office, as they may be able to suggest other venues from which to purchase.

Getting an Existing Video Captioned
Captioning is a time-consuming process so schools/teachers need to give at least two week’s notice of items requiring captioning, particularly if the item is longer than 30 minutes. A captioning request form needs to be filled out and given with the original video/DVD to the captioning office of the Deaf Education Centre. It is essential that there is a written request form. Once completed, the original video or DVD will be returned and a captioned DVD version will be made available to the teacher.